Budget Preparation You do not need to have an accountant prepare your budget. Not all nonprofit organizations have a chartered accountant on hand to prepare project budgets. If this is the case, the best person to prepare a project budget may be someone who is very knowledgeable about the project, knows a great deal about the organization and has financial acumen. That person could be the project director, a staff member involved with the project, or the person who handles the finances for the organization. Once the entire proposal has been completed, it is recommended that at least one other person close to the project look over the package to ensure that nothing has been left out, and that the budget accurately reflects the description of the project.