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The Trustees of the Samuel N. & Mary Castle Foundation, in recognition of our historical role of supporting access for all of Hawaii’s children to high-quality early education programs, and mindful of the current deep economic recession, will select and invite applications from eligible high quality schools for a limited pool of assistance. The initiative is a pilot project to help trustees determine bow best to assist Hawaii’s families to benefit from a strong early education. In 2012, the Trustees have identified $200,000 for tuition assistance. Schools awarded funds will administer the grant award, determine which low-income families children will be assisted, and will submit a final report to the foundation office when all funds are expended. Names of recipients need not be included in the report but the number of children assisted and the results of their pre-school attendance should be included. All eligible applicants must be accredited by either NAEYC (National Association for the Education of Young Children) or NECPA (National Early Childhood Program Accreditation), Montessori accreditation or, WASC (Western Association of Schools and Colleges). Eligible schools will typically enroll large numbers of DHS-qualified low-income students and will be prepared to quantify that number. Pre-Schools which are part of PK-grade 6 or grade 8 schools may be accredited through the comprehensive Western Association of Schools and Colleges. What is needed for a complete application: Include a cover letter on official stationary signed by the pre-school director and chairman of the school board. Proposal narratives must be a maximum of four pages and include the following information: Brief description of the applicant organization, its purpose, its history, its governance, and its current enrollment. Concise summary of the scholarship/tuition aid program with a statement of need, measurable program objectives, description of how the activity is to be carried out, an indication of the population to be served, and the plan for evaluating its effectiveness. How many students will be helped if the Samuel N. & Mary Castle Foundation funds the request. Statement as to qualification of individual(s) responsible for carrying out the program. How is the pre-school planning to get additional funds to assist low-income families. A current revenue and expense budget for the scholarship/tuition aid program, indicating other funding sources and the duration of time over which funds will be needed. Current organization operating budget (indicate start and end date of fiscal year). Income Statement for organization's most recent completed fiscal year (indicate start and end date of fiscal year). Audited financial statements are preferred. A copy of the following must be included in your request: List of Board members with their professional or business affiliation; and statement as to active participants of board members. One Copy of the following items must be included with the proposal packet: Internal Revenue Service letter advising that the organization is tax-exempt under Section 501 (c)(3) of the Code, and its foundation status under 509 (a) (if not submitted in earlier applications). Organization's charter and by-laws, if not previously submitted or amended. All applications are due by October 1, 2012 and grant awards will be made by December 15, 2012. Applications need not be formal and should be as brief as appropriate to present necessary facts about the applying organization and the scholarship program for which the grant is being sought. Do not bind the request and submit 2 copies. The proposal is to be sent to the following mailing address: Samuel N. & Mary Castle Foundation 733 Bishop Street, Suite 1275 Pacific Guardian Center, Makai Tower Honolulu, Hawaii 96813 News of the award may be shared with the media and in-house newsletters, etc. Please inform parents of children receiving an award that the funds came from the Samuel N. & Mary Castle Foundation. Reporting Guidelines for Final Report We look forward to learning from your progress, challenges and successes. The report must be signed by the School Head and Board Chair/President. Feel free to contact us if you have questions or require further clarification of our reporting procedures. The final report should be submitted 12 months after the receipt of the award. Any unused funds should be returned to the Foundation. Please consult with Foundation staff should the school have any questions about the award. The following must also be provided in the report narrative: One page narrative about the scholarship/tuition aid program. Number of students assisted from Samuel N. & Mary Castle Foundation and amount of awards for each student (students should remain anonymous). A copy of the document the student is given that indicates notification of the awarding foundation and the dollar amount.