APPLICATION PROCEDURE
Application Deadline:
Applications are due in the Prince Charitable Trusts offices by 5 pm on June 1 and they may be submitted between May 23 and June 1. If the deadline falls on a weekend or holiday, proposals must be received prior to the deadline date.
All grant applications must include a Prince Charitable Trusts cover sheet. This is to be the top sheet of the proposal and should be filled out in type no smaller than 12 point. To download the cover sheet in Microsoft Word format, click here. If you need to have a copy mailed or e-mailed to you, please contact Sharon Robison, Grants Manager, at srobison@prince-trusts.org or (312) 419-8700.
Proposals (3-5 pages) should include the following:
- A brief description of the history, purpose and activities carried out by your organization
- A statement as to the need for support and how it will be used.
Required Attachments:
- A list of foundation and corporate supporters and the amount contributed for the current and the previous fiscal years
- A percentage breakdown of funding sources (foundations, corporations, individuals, government, fundraising events, membership, United Way, etc.)
- A current operating budget and the previous year's operating budget
- A current project budget and the previous year's project budget, if applicable
- A copy of the most recent audited financial statements
- A copy of the IRS determination letter stating your organization is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code and is classified as a public charity under Sections 509(a)(1) or 509(a)(2). If the letter does not specifically describe your organization as 509(a) (1) or 509(a) (2), separate confirmation from the IRS or your attorney must be included.
- A list of your Board of Directors
- A Funders Report generated through the Illinois Cultural Data Project for your most recently completed fiscal year.
- Your logo and a photo that illustrates your work in .jpeg format
Technical Requirements:
Please send all required materials (except the .jpeg files) in a single PDF file to: Sharon Robison, (srobison@prince-trusts.org). Be sure the name of your organization is in the title of any file you submit. If you have technical questions about transmitting the file electronically, please call Sharon Robison at 312-419-8700x132.
We do not encourage the submission of additional materials, but they may not be submitted electronically. If you feel you must submit other supporting materials, send them in hard copy to the Prince offices before the deadline. Please note the spelling of Sharon ROBISON. Misspelling her name has caused problems in transmission for some applicants.
REPORTING REQUIREMENTS
All reporting requirements will be spelled out in grant agreement letters to be signed by the executive director before checks can be released. Reports should contain a financial statement and a narrative account of what was accomplished by this grant, including a description of progress made toward achieving the goals of the grant (no more than 2 pages). Since the grants support general operations, the financial statements should include the current year’s budget, and year to date income and expenses showing variance from the approved budget. If, due to the dates of your organization’s fiscal year, the most recent audited financial statements do not cover the period covered by the grant, the Trusts reserve the right to delay payment until a more recent audit is available.
Interim reports after the first year of a two-year grant and final reports after the second year are due at the Prince Office by 5 pm on July 1.
Final reports for Capacity Building Project grants are due at the Prince office by 5 pm on June 15.
MacArthur Fund for Arts and
Culture at Prince - Reporting Requirements
