Posted on January 14, 2013

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Program Assistant

POSITION DESCRIPTION: Love Heals seeks a full-time Program Assistant. The Program Assistant will report to the Speakers Bureau Program Director and the Development Director. The Program Assistant will spend approximately 20 hours per week administering the Love Heals Speakers Bureau. Specific responsibilities include:

• Coordinating speaking engagements, including serving as the primary liaison between site contacts and speakers;
• Negotiating fees for service and collecting payment from sites;
• Maintaining a database of speaking engagements;
• Collecting, recording, and organizing all evaluation materials from speakers and site contacts;
• Collecting and ensuring the accuracy of payment requests and distributing checks;
• Promoting the speakers bureau through mailings, phone calls, and electronic communication including social media, as well as through participation in community events;
• Coordinating trainings, focus groups, and annual speaker reviews; and
• Assisting in the planning and implementation of special events and social activities.

In addition, the Program Assistant will spend approximately 20 hours per week assisting Love Heals’ development team. Specific responsibilities include:

• Managing a database of 7,000+ donors, primarily through GiftWorks and ConstantContact;
• Coordinating donor solicitations;
• Recording donations and event revenue and processing acknowledgment letters;
• Soliciting, tracking, and acknowledging product sponsors and contributors;
• Conducting research and outreach to potential supporters; and
• Assisting with grant tracking and preparation of grant proposals and reports.

QUALIFICATIONS: The ideal candidate will possess a bachelor’s degree and/or two years’ relevant experience; computer proficiency, including familiarity with databases and the Microsoft Office Suite; knowledge of social media platforms; excellent organizational, communication, and writing skills; exacting attention to detail; the ability to problem solve, prioritize, execute multiple tasks, and work autonomously under pressure of deadline; an outgoing personality; a commitment to diversity; and a willingness to work with a variety of personalities. Individuals who have experience with HIV/AIDS education, are bilingual, and/or have a personal connection to HIV/AIDS are encouraged to apply.

Application Instructions

Send resume and cover letter to inacent@loveheals.org or to Love Heals Inc., 2 Fifth Avenue #2Q, New York, NY 10011, Attn: Inacent Saunders, Speakers Bureau Program Director. Applications will be reviewed on a rolling basis. No phone calls please. Love Heals is an Equal Opportunity Employer.