Posted on August 9, 2012

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Executive Assistant

The Coalition Against Trafficking in Women (CATW) is seeking an experienced, full-time Executive Assistant to the Executive Director in our New York City office. The Executive Assistant will provide multifaceted support to the Executive Director (ED).

Responsibilities

• Manage a large volume of daily email correspondence on behalf of the ED with a focus on systems of prioritization.
• Manage the ED’s calendar and ever-changing schedule.
• Persistent and effective follow-through to ensure deadlines are met.
• Arrange domestic and international travel.
• Ability to anticipate how to streamline ED’s day-to-day activities.
• Bookkeeping via QuickBooks.
• Produce and distribute meeting agendas and minutes.
• Coordinate volunteers.
• Office management: mail and phone correspondence, respond to requests for information, coordinate outside vendors, maintain filing system, and monitor and maintain office supplies inventory.
• Additional tasks as needed.

PLEASE NOTE: This is not an entry-level position to a program position. Candidate must have previous experience as an executive assistant. Duties may require after-hours support and occasional after-hours activities. This is an excellent opportunity to support and strengthen a high functioning ED of an international women’s human rights organization.

Qualifications/Skills

• Previous executive assistant experience.
• Excellent grammar and writing skills.
• Strong organizational skills and the ability to organize others.
• Excellent time management skills.
• Highest level of attention to detail in all matters.
• Ability to multitask and work accurately in fast-paced environment.
• Exceptional knowledge and experience working with both PC and Mac computers, Microsoft Office Suite and QuickBooks.
• Creative and innovative in approach to supporting and strengthening the ED.
• The ability to take a proactive approach to tasks and work with minimal supervision.
• Highly motivated, quick learner.
• Ability to maintain confidentiality is crucial.

Salary commensurate with experience, mid to high 30’s. Generous benefits package included. References required.

Application Instructions

To apply: Send cover letter, resume and writing sample to:resumes@catwinternational.org.